The Aviation Historian
Current edition cover
Taking a close-up photo of an aircraft interior

Our privacy and "cookie" policy

GDPR COMPLIANT

The term The Aviation Historian or "us" or "we" used in this policy refers to the owner of the website: The Aviation Historian, PO Box 962, HORSHAM RH12 9PP. The term "you" refers to the user or viewer of our website.

Privacy Policy

This privacy policy sets out how The Aviation Historian uses and protects any information that you give The Aviation Historian when you use this website.

Any personal data you supply to us on our website will be used only in accordance with the regulations set out in the General Data Protection Regulation (GDPR), May 25, 2018.

The Aviation Historian is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will be used only in accordance with this privacy statement.

The Aviation Historian may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from May 25, 2018.

Personal data – what we collect

Personal data is only collected from individuals.

The specific data processed and recorded, both electronically and in paper form, consists of:

  • Name
  • Address
  • Telephone number
  • E-mail address

No sensitive personal data or other personal information is collected.

This data will be securely retained by The Aviation Historian for a period of up to 6 years to comply with current UK Government requirements for the retention of business sales invoices.

GDPR lawful bases for processing

The lawful bases for processing are set out in Article 6 of the GDPR. The bases used by The Aviation Historian are:

(1) Contract:
This lawful base applies to all sales via our website, at events, via post or telephone. The name and address data are required in order to fulfil the order and despatch the goods to the customer. E-mail and telephone contacts may be used if there is a query with the order.

This lawful base also applies to any contract made for advertising within the journal, or contributing editorial material to the journal, which requires the sending of an invoice and/or voucher copy of the journal.

(2) Legitimate interests:
This lawful base applies to all issues of the journal sent as frees or marketing tools to individuals or companies who have not completed a sales order.

(3) Consent:
This lawful base applies to customers who have opted-in to receiving marketing and/or promotional material from The Aviation Historian at the point of sale.

We may periodically send promotional material about new products, special offers or other information which we think you may find interesting using the contact information which you have provided.

From time to time, we may also use your information to contact you for market research purposes. We may contact you by e-mail, phone or mail. We may use the information to customise the website according to your interests.

Data access

Access to personal data is restricted to the four partners of The Aviation Historian.

The data is not shared with any third party except where required to complete the contract. This includes, but is not limited to, providing Royal Mail with name and address data via their website in order to produce mailing labels and access postal tracking services.

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

Data requests

Individuals have the right to request the following from The Aviation Historian free of charge:

  • Details of personal information held on them by The Aviation Historian.
  • The deletion of all personal information held on them by The Aviation Historian.
  • The amendment of any personal information held on them by The Aviation Historian which is found to be incorrect.

Requests should be made in writing. Please write to us at: The Aviation Historian, PO Box 962, HORSHAM RH12 9PP. The information will be provided, deleted or corrected as appropriate, within one month of receipt of the request.

You have the choice, at all times, to opt out of receiving any marketing or promotional information from us.

If you have opted-in to receiving marketing and/or promotional material at the point of sale, you may opt-out at any time by writing to us at: The Aviation Historian, PO Box 962, HORSHAM RH12 9PP.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Online payments

The processing and security of payments through this website is through third-party suppliers: Stripe or PayPal, via RomanCart, our online shopping cart. Digital edition sales are processed by Pocketmags.
Your payment details are not retained by The Aviation Historian directly, but will be held by the relevant payment websites in accordance with their terms and conditions. Therefore we cannot be held responsible for the protection and privacy of any information which you provide while visiting these websites and such websites are not governed by this privacy statement.

We recommend that you review the privacy statement and terms and conditions of these websites before providing any information.

Payment policy:

  • You agree that The Aviation Historian can act on any Instructions given to us even if these Instructions were not authorised by you.
  • The Aviation Historian may suspend or refuse the Online Payments Service for any reason and at any time. (This should only be necessary if we suspect an error or fraud, or need to maintain equipment).
  • You must make sure that any Instruction is accurate and complete. The Aviation Historian is not liable for any error if this is not the case.
  • The Aviation Historian will make reasonable efforts to process your Instruction without undue delay but a transaction being carried out is not always simultaneous with an Instruction being given. Some matters may take time to process and may only be processed during normal banking hours even although the Online Payments Service may be accessible outside such hours.
  • The Aviation Historian will take reasonable care to ensure that any information provided to you by the Online Payments Service is an accurate reflection of the information contained in our computer system or, where the information is provided by a third party, accurately reflects the information we receive from that third party. Due to the nature of the product and circumstances beyond our control, we do not warrant that the information provided by the Online Payment Service is accurate or error free. If you rely on that information, you do so subject to the disclaimer above.
  • The Aviation Historian shall not be liable to you for any loss you may suffer due to any event or circumstances beyond our reasonable control which leads to the Online Payments Service being unavailable.
  • You agree that unless The Aviation Historian specifically agrees with you otherwise, we shall have no liability whatsoever for any equipment, software or associated user documentation which any party other than us produces at any time for use in connection with the Online Payments Service or, any services through which you access the Online Payments Service or which you access through the Online Payments Service which are not controlled by us.

Records:

  • The Aviation Historian's records will be evidence of your dealings with us in connection with the Online Payments Service. Our records will at all times remain as the valid record of any account.
  • You agree not to object to the admission of our records as evidence in any legal proceedings because such records are not originals, are not in writing or are documents produced by a computer.
  • You may not make, nor allow to be made, any alteration or amendment whatsoever to the information available on our website and Online Payments Service. If any alteration or amendment is found by The Aviation Historian to have been made, legal action may be instigated against you. The Aviation Historian's records will always override any other version you may produce.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be held responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement.

You should exercise caution and look at the privacy statement applicable to the website in question.

Website analytics

We do not use website analytics however we may, from time to time, request information about our site's performance from our Internet Presence Provider (IPP). This information is used to aid development of the website and its content and to audit usage of the site. Information gathered in this way will not be used for any other purpose, contains no personal data, and cannot be traced back to an individual. If you have any concerns about the processing of your personal data by us please contact us for further information.

The Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011, now popularly known as the "cookie law", came into force on 25 May 2012. As its name implies this Directive protects Web users' privacy and covers the use of Web "cookies".

This website does not deploy web cookies but contains links to other sites and applications which do, e.g. our shopping cart, social media pages, YouTube video, etc.

What are web "cookies"?
"Cookies" are small, text-based files placed on a visitor's Internet enabled device (computer, phone, tablet, etc.,) during a website visit. "Cookies" are inert – they cannot harm a device and they don't spread viruses or malware. They do however record varying amounts of information during the course of a website/web page visit. There are two types but four categories of "Web cookie".

  • Category 1: Strictly necessary "cookies" – including those which make shopping carts, forms and logins work
  • Category 2: Performance "cookies" – including web analytics, affiliate tracking and performance testing
  • Category 3: Functional "cookies" – remembering settings and individual preferences
  • Category 4: Targeting or advertising "cookies" – including "cookies" placed to collect browsing habits

"Session cookies" (Category 1) are temporarily created and stored on the visitor's device then deleted automatically when the user ends their session (closes their web browser). Some "session cookies" are set to expire even before the browser is closed – for example, when their function is complete. Without "session cookies" familiar tasks such as completing some online forms, accessing web content via a login or using an online store would require considerable extra effort on the part of the user. Responsibly used, "session cookies" make a positive contribution to the Web user's experience and can continue to be deployed under these latest regulations providing their characteristics and essential function is clearly explained.

"Persistent", "permanent" or "stored cookies" (Categories 2/3/4) are identical in file format to "session cookies" but remain on the user's device until either a pre-set expiry date or, in some cases, until physically deleted by the user. This type of "cookie" tends to be used to collect information relating to a Web user's preferences within individual websites or about overall browsing behaviour. Used responsibly – for example, by allowing a visitor to set a preference for viewing a particular local forecast when visiting a national weather website is deemed beneficial and acceptable. Placing "cookies" to record browsing habits and personal data and then using that information for unsolicited advertising purposes is not. Because the same type of "cookie" can be used for both tasks the law now requires "informed consent" to be sought from the user before "persistent cookies" can collect information.

Is it possible to block "cookies"?
Yes it is, and Web browsing software has always allowed users to delete "cookies" and/or block them – visit your Web Browser developer's website to find out more.

Please be aware however that blocking all "cookies", including those used for legitimate and purely functional purposes may result in some familiar online application failing to work correctly, e.g. shopping carts, web forms, log-ins, etc.

Created October 3, 2012. Last updated June 27, 2024.